DIY Catering Part I: 5 Essential Tools under $50 for Low-Budget Film Catering

As we take a short break from our Fresh Filmmakers interview series, I’d like to share some of my tips and tricks for catering even the most low-budget of film shoots. Preparing your own meals rather than hiring professional catering or eating out can mean BIG savings, not to mention healthier and more eco-friendly options. With a small investment in a few tools, this can also become a relatively easy thing to DIY.

Here are some essentials for the novice film set caterer (or micro-budget producer who is also caterer!) getting started:

Hot Beverage Airpots–At just $15-25 each, these are worth their weight in gold; industrial quality ones with glass interiors will keep coffee and water piping hot for 8 hours. I use three on set (2 for coffee, one for water for making tea) for a crew of 10-15. These are easily purchased at a nice discount compared to online stores at most big box grocery outlets, such as Costco or Sam’s Club.

Crock Pot–Whether it’s a soup-n-sandwich lunch, a roast dinner, or a hearty mac-n-cheese, crock pots make it easy to have a hot meal on even the most bare bones of sets/locations–all you need is a place to plug in! I recommend you get a big one; plan to spend between $30-50. For even more rugged shoots with no power source available, you can also consider a camping stove or single, kitchen-grade (portable) gas burner, combined with a large pot or skillet.

Rolling Cooler–While I use reusable water bottles on set (more on this in a future post), a cooler is essential for toting sodas and perishable food items or cold meals. Do yourself (and your back) a favor and get one with wheels for about $50.

Ziplocs, Post-It Labels & Sharpie–I find myself labeling bags of food for actors with special diets, repacking bulk food items into smaller containers to save money, etc. Also, after each shopping trip, I label all of the food in the fridge with the corresponding shoot day. This allows me to easily delegate food prep to other crew members or PAs on hectic shoot days.

Camping-Size, Adjustable Folding Table –This miniature version of the traditional folding table will pack up easily in the backseat of a small car or standard size trunk and can easily turn a parking lot space into a craft services area. Budget about $50 for one of these online.

I will often open the hatchback trunk of my small SUV, instantly turning the trunk into ongoing coffee/beverage area and provide snacks (all-day) and meals (every 5-6 hours) available on the folding table. I use a combination of the rolling cooler and a few $10 Ikea folding chairs as seats when the location is too small, when all or part of the set is “hot” and food poses a continuity danger/problem, or when locations aren’t able to accommodate our crew for this purpose. So, for a mere $150, you can ensure the ability to serve food on a film set most anywhere.

While craft services and good food might seems like a luxury for low and micro-budget filmmakers, I believe that providing quality food, beverages, and snacks on set keeps morale high–especially when folks aren’t being paid. From a producing standpoint, there’s simply no better cost-to-value line item in my budgets.

In upcoming installments, I’ll share more ideas for making greener, healthier, and relatively inexpensive menu and catering choices. Stay tuned!

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